SaaS & ERP integration for SMEs

Your team retypes data from one system to another. Every week. It costs hours, creates errors, and keeps your business small. We connect your existing tools so data flows automatically.

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In het kort
  • Stop manually copying between your CRM, ERP, and financial tools.
  • AI tools for SMEs work best when your systems are connected, not isolated.
  • We map your application landscape, build the integrations, and hand ownership over to you.
  • Time savings of 5 to 20 hours per week are common after implementation.
Problems we solve

Your systems aren't broken. They're simply not connected.

The problems we most often see with Dutch SMEs in accounting, real estate, staffing, and construction:

  • Copy-pasting between systems. Someone exports invoices from one system and enters them manually into the accounting platform. That costs hours per week and produces errors every time.
  • Reports that have to be assembled manually. You want to know how the business is doing right now, but the answer is spread across 3 separate tools.
  • Customer data that lives in multiple places. A prospect becomes a customer in the CRM, but that information never reaches the financial system. Invoices go to the wrong address.
  • Data you can't trust. When the same number looks different in 2 systems, no one knows which one is correct. Decisions slow down.
  • No early warning signals. Without connected data, you only see problems once they've already become expensive.
What you get out of it
  • 5 to 20 hours per week freed up from manual data entry and reporting.
  • A connected operation instead of 5 to 8 isolated tools.
  • Reliable workflows with error handling, monitoring, and a fallback system.
  • Full documentation and ownership. You're not dependent on us to keep it running.
  • Real-time insight into business performance instead of a delayed, hand-assembled picture.
Our offerings and services

Most growing companies work with 5 to 12 business applications at the same time. A CRM for client relationships. An ERP like Exact Online or AFAS for finance and operations. A project management tool. An ATS for recruitment, or a real-estate management system. Each system does its job. None of them talk to the others by default.

We're not here to sell you software. We map what you already use, identify the integrations with the most value, and build workflows that run reliably after we leave.

Deliverables:

  • Visual inventory of your full application landscape
  • Prioritised list of integration opportunities, ranked by hours saved per week
  • CRM integration: HubSpot connected to accounting, calendar, and marketing tools
  • ERP and financial integrations: automatic invoice coding, budget alerts, payroll processing without manual entry
  • Reporting dashboards showing live data from all your connected sources
  • Document processing: automatic extraction from PDFs, invoices, and contracts
  • AI for data entry: replacing the 3 to 5 most time-consuming manual entry tasks with automated workflows with error handling

Boundaries: We build integrations and workflows. We don't replace existing software or sell licences. Everything we build runs on infrastructure you manage.

Ownership: You own all code, credentials, and documentation.

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Hoe we werken

01
Inventory

We document every system, manual workflow, and pain point. This takes a half-day session plus asynchronous follow-up.

02
Architecture design

We design the new workflow architecture: what connects to what, how data moves, and where exceptions are handled.

03
Build and test

We build each workflow step by step and test with your real data before moving to the next integration.

04
Go-live

Controlled rollout per workflow, so nothing breaks in production.

05
Handover

Full documentation, video walkthroughs, and operational runbooks so your team can manage every workflow themselves.

06
Aftercare

Monitoring and support after go-live. Problems are caught before they reach your business.

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How we work

01
Inventory

We document every system, manual workflow, and pain point. This takes a half-day session plus asynchronous follow-up.

02
Architecture design

We design the new workflow architecture: what connects to what, how data moves, and where exceptions are handled.

03
Build and test

We build each workflow step by step and test with your real data before moving to the next integration.

04
Go-live

Controlled rollout per workflow, so nothing breaks in production.

05
Handover

Full documentation, video walkthroughs, and operational runbooks so your team can manage every workflow themselves.

06
Aftercare

Monitoring and support after go-live. Problems are caught before they reach your business.

Important facts
  • 20% of EU enterprises with 10 or more employees used AI technology in 2025, up from 13.5% in 2024. (Source: Eurostat, 2025)
  • Manual data entry costs companies an average of EUR 26,200 per employee per year in lost productivity. (Source: Parseur and QuestionPro, 2025)
  • Only 24% of European SMEs have a digital accounting system that is connected to their other tools. (Source: Qonto, 2025)
  • Poor data quality costs companies an average of USD 12.9 million per year according to Gartner. The scale is smaller for SMEs, but the proportional damage is the same.
  • SMEs deploying workflow automation across multiple departments save 40 to 60 hours per month. (Source: Superprompt.com, 2025)
  • 82% of European SMEs recognise the importance of digitalisation, but 40% don't feel prepared for the digital future.
Veelgestelde vragen
Are we dependent on The Agentic Group after the project?
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No, everything is fully documented and handed over, runs on infrastructure you manage, and you own the code, credentials, and documentation.
What if our data is messy?
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You don't need perfect data to start; we identify a workflow where the data is clean enough, build that one first, and clean up the rest step by step.
What happens if a workflow fails after launch?
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Every workflow includes error handling and monitoring; on failure the responsible owner gets an alert so it's resolved before data is lost or duplicated.
Do you work with Dutch software like Exact Online and AFAS?
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Yes, both are among the most-used platforms in our target market and we have experience building integrations with each, using their native APIs where possible.
From insight to impact
Your team has been talking about AI for months. What’s still missing is a clear plan that outlines who’s responsible, what the priorities are, and what the first step should be. During a no-obligation consultation, we’ll assess your situation and show you where the greatest value lies.
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