AI Pilot Project for SMEs: working AI agents in 4 to 8 weeks

Most companies have been talking about AI for months and have nothing concrete to show. In 4 to 8 weeks we build 1 to 3 working AI agents that run directly in your existing systems.

SCHEDULE AN INTRODUCTION

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In het kort

You get 1 to 2 working agentic AI agents, built and integrated into your existing systems.
We identify your biggest bottlenecks first and only build what has the most impact.
Sprint duration is 4 to 8 weeks. You own everything we build.
Typical time savings: 50 to 95% on the automated process.
Entry investment from EUR 6,000.

Problems we solve

Most companies that come to us recognise this pattern:

Months of talk, nothing built. There's been brainstorming and tools have been tried, but nothing is running in production.
Tried a tool that didn't connect to your systems. The demo looked good, but in practice it sat disconnected from your CRM, ERP, or scheduling. Confidence dropped.
Manual processes that cost too much time. Invoice checks, meeting notes, lead qualification, reporting: tasks that cost hours each week and are error-prone.
No internal AI team. You don't have developers or data engineers on staff. You need someone who builds it for you and hands it over.
Doubt whether AI really works for your situation. Too much hype, not enough proof. You want to see it working before investing bigger.

What you get out of it

1 to 2 working AI agents running in your existing systems.
Time savings of 50 to 95% on the automated process.
Full documentation, video walkthroughs, and ownership. You're not dependent on us.
Monitoring, error handling, and a fallback system as standard.
Proof that AI works in your context, with measurable results as a basis for broader rollout.

Our offerings and services

Agentic AI is not the same as simple automation. Simple automation executes the same fixed rule every time. An agentic AI system reasons through variation: it reads a document, checks it against another system, flags exceptions, and routes work to the right person without waiting on a human at every step.

The principle we work toward: a working agent in production beats a perfect plan in a document.

What we deliver:

Selection of 1 to 3 top bottlenecks based on impact and feasibility
1 to 2 fully built and integrated AI agents
Integrations with your existing tools (CRM, ERP, industry-specific software)
GDPR-compliant setup: access controls, audit trails, and data minimisation
Monitoring and error handling as standard
Full documentation and video walkthroughs for handover

Boundaries: The sprint delivers working agents for 1 to 2 processes. Broader rollout across multiple departments is a follow-up engagement.

Hoe we werken

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01 Map the bottlenecks

We map your top 3 bottlenecks, select the 1 to 2 with the most impact, and write the full agent specification. Your investment: 2 to 3 hours in structured sessions. We do the rest.

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02 Build and integrate

We build the agent with your existing systems and data. We integrate with your CRM, ERP, or industry-specific tools like Exact Online, AFAS, or HubSpot. GDPR design, access controls, and audit trails are built in from day one.

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03 Test, launch, and handover

We test with real data, deploy with monitoring and error handling, measure impact against the agreed baseline, and hand over with documentation and video walkthroughs.

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How we work

‍

01 Map the bottlenecks

We map your top 3 bottlenecks, select the 1 to 2 with the most impact, and write the full agent specification. Your investment: 2 to 3 hours in structured sessions. We do the rest.

‍

02 Build and integrate

‍

03 Test, launch, and handover

We test with real data, deploy with monitoring and error handling, measure impact against the agreed baseline, and hand over with documentation and video walkthroughs.

‍

Important facts

79% of organisations report some form of agentic AI adoption in 2025, and 96% plan to expand use within the year.
Companies with agentic AI workflows report average cost reductions up to 70% on automated processes.
Gartner predicts that by 2028, 33% of enterprise applications will include agentic AI, up from less than 1% in 2024.
Employees using AI automation save an average 5.4% of their working hours per week; frequent users save more than 9 hours per week.

Veelgestelde vragen

How long does the engagement take?

Typically 2 to 4 weeks, from first interviews to roadmap handover.

What access do you need?

Read access to your key tools and time with the process owners; we don't need to work inside all your systems, just to understand how data flows.

What if we already use AI tools?

Then we map those as part of the current-state scan; existing usage is valuable because it shows where the organisation is already gaining experience and where the risks sit.

How do you handle risk and compliance?

We classify data, define rules, and build approval flows; the EU AI Act introduces AI literacy obligations from 2 February 2025 that we factor into the roadmap.

How do you measure success?

We agree KPIs at the start (hours saved, error rate, throughput time, adoption rate) and evaluate against the baseline 30 days after go-live.

From insight to impact

Your team has been talking about AI for months. What’s still missing is a clear plan that outlines who’s responsible, what the priorities are, and what the first step should be. During a no-obligation consultation, we’ll assess your situation and show you where the greatest value lies.

SCHEDULE AN INTRODUCTION

AI Pilot Project for SMEs: working AI agents in 4 to 8 weeks

Most companies have been talking about AI for months and have nothing concrete to show. In 4 to 8 weeks we build 1 to 3 working AI agents that run directly in your existing systems.

01

Map the bottlenecks

02

Build and integrate

03

Test, launch, and handover

01

Map the bottlenecks

02

Build and integrate

03

Test, launch, and handover

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